Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining efficient office procedures, and providing exceptional support to staff and clients alike. The ideal candidate will bring a proactive attitude, strong organizational skills, and technical proficiency to foster a productive and welcoming workplace atmosphere. Join us and be a key driver in creating an efficient, friendly, and professional office setting that empowers our team to succeed!

Responsibilities

--Oversee daily office operations, including managing supplies, equipment, and facilities maintenance to ensure a well-functioning workspace

--Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems with professionalism, and directing calls accurately

--Coordinate scheduling for meetings, appointments, and conference rooms while maintaining calendars for staff and executives

--Manage correspondence, including emails, memos, and other communication using productivity software such as Microsoft Office and Word processing tools

--Handle data entry tasks with precision using spreadsheets and database management systems like QuickBooks for invoicing, billing, and financial record keeping

--Support administrative functions such as filing, document proofreading, and maintaining organized records for easy retrieval

--Provide exceptional customer service by assisting clients or visitors with inquiries and ensuring their needs are promptly addressed

Requirements

--Proven experience in office management or administrative roles with strong clerical experience and familiarity with office procedures

--Proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets, data entry, and general computer literacy

--Experience using QuickBooks or similar accounting software is highly desirable

--Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment

--Strong communication skills including phone etiquette and client interaction in bilingual settings (fluency in additional languages is a plus)

--Technical proficiency with multi-line phone systems, filing systems, and productivity software tools

--Demonstrated ability to manage time effectively while handling multiple priorities simultaneously

--Personal assistant experience or previous front desk responsibilities will be considered an asset

Join our team as an Office Manager where your organizational talent will shine! We value energetic professionals who thrive on creating seamless office experiences while supporting our company's growth. If you’re passionate about delivering top-tier administrative support with a positive attitude, we want to hear from you!

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