Job Responsibilities:

· Review, and organize documentation to obtain sign offs – Letter of Completions for BIS Alteration Type 2 and Type 3 applications and DOB NOW Build Alteration Applications with NYC Department of Buildings.

· Track, coordinate and manage multiple active sign off projects and review for approvals and disapprovals for sign offs and Plan Exam appointments.

· Close out open items, file reinstatement, PAA - Post Approval Amendments and all steps involved to obtain Letter of Completions.

· Schedule and prepare for Plan Examiner Appointments with DOB

· Review DOB filings to complete all the necessary forms to obtain sign off – Letter of Completion, withdrawals, PAA – Post Approval Amendments, waivers and reinstatements.

· Complete Certificate of Corrections forms accurately, prepare and attend ECB Hearings and dismiss violations issued by DOB, FDNY, HPD and other city agencies.

· Track, coordinate and manage multiple ECB Hearings and active dismissal of violations projects with various city agencies.

· Conduct DOB Research and coordinate with field project manager to obtain approved drawings from DOB and other city agencies

· Provide clients with weekly reports and status updates of each filing through Excel spreadsheet.

· Create, communicate and execute filing/approval strategies with clients and co-workers.

· Maintain a professional demeanor when interacting with design professionals and Department of Buildings personnel

Experience Requirements

· Preferably CLASS 2 – Code & Zoning Representative License; minimum CLASS 1 – Filing Representative.

· At least 2 years of sign offs experience for Alt 2 and Alt 3 applications as Project Manager

· At least 2 years of experience for attending ECB Hearings and dismissal of violations

· Knowledge of reading and interpreting architectural and engineering drawings.

· Knowledge of BIS, DOB NOW Build, and other DOB systems and enforce and use Department of Buildings filing system and procedures.

· Strong technical, interpersonal, written, and oral communication skills

· Associate or bachelor’s degree (Preferred)

· Two to four years of expediting experience

· Ability to prioritize and utilize time management.

· Exceptional customer service disposition

· Excellent computer skills, including a high degree of proficiency in Excel and Outlook

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